Category Archives: From the Civic Associattion

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Greater Hyannis Civic Association Committees

 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 
 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 
 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 
 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 
 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 
GHCA Standing Committees as of February 2012 – Underlined name is chair   If you are interested in joining a committee, contact us via the website or at GreatHyannis@aol.com

Existing Committees:

  • Membership Committee
    • Laura Cronin – Bob Ciolek – John Doherty – Debra Dagwan
  • Public Issues Committee
    • Alan Goddard – Milton Berglund – Tony Pelletier – Gloria Rudman – Joe Chilli
  • Fund Raising and Events Committee
    • Laura Cronin, Kathy Strudwick

Other Committees:

  • Discount Card Committee
    • Laura Cronin – Joe Chilli – Ralph and Deb Krau – Ed Mackey
  • Nominating Committee
    • Alan Goddard – Bob Ciolek – Tony Pelletier – Bill Cronin (ex-officio)
  • By Laws review Committee
    • Gloria Rudman – Alan Goddard – Bob Ciolek – Bill Cronin
  • General Membership Meetings Committee – (Including Annual Meeting)
    • Tony Pelletier – Uta Quint – Barbara Flinn – Gloria Rudman
  • Maritime Festival Committee
    • Ralph Krau, Ed Mackay – Uta Quint – Bob Ciolek
  • Pirates Ball Committee
    • Ralph Krau, Uta Quint, Deb Krau
  • Garden Spot Committee
    • Milton Berglund – John Doherty – Paulette Rio – Dave Jones – Uta Quint
  • Fourth of July Committee
    • Deborah Krau (Advisor) – Paulette Rio – Uta Quint – Barbara Flinn – Ralph Krau
    • Bicycle parade Sub-Committee
      • Gloria Rudman – Deborah Krau
    • Float Sub-Committee
      • Pat Richards, Ralph Krau
    • Marching Committee
      • Paul Sullivan
  • Budget Committee
    • Milton Berglund – Barbara Flinn – Laura Cronin – Larry Decker – Bob Ciolek – Deb Krau
  • August Picnic Committee
    • John Doherty – Debra Dagwan – Dave Jones – Larry Decker
  • Harbor Lighting Committee
    • Deborah Krau (Advisor!)– Uta Quint – Brad Pfeiffer
    • Boat Sub-Committee
      • Milton Berglund – Ed Mackay
    • Food Sub-Committee
      • Gloria Rudman, Barbara Flinn
    • Entertainment Sub-Committee
      • Kathy Strudwick
    • Set-Up and Take-Down Sub-Committee
      • John Doherty – Dave Jones – Paul Sullivan – Joe Chilli – Larry Decker
  • Web Site Committee
    • Deborah Krau – Brad Pfeifer – Betsy Young – MoiraBundschuh – Mary Smith
  • Voice of the Village Committee
    • Deborah Krau
  • Channel 17 Committee Tony Pelletier – Milton Berglund – Joe Chilli

 

Greater Hyannis Civic Association Calendar As of February 2012

The Greater Hyannis Civic Association has adopted the traffic island at the corner of South St and Pleasant St.   During the summer, the volunteers led by Milt Berglund prepared the soil and put in a triangular garden using some plants that were relocated from the town nurseries.   The garden took hold and provided needed color and beauty in the South St area.  In the fall, Milt and Marianna Hegarty planted many spring bulbs to brighten the area in early 2012.

The Greater Hyannis Civic Association has adopted the traffic island at the corner of South St and Pleasant St.   During the summer, the volunteers led by Milt Berglund prepared the soil and put in a triangular garden using some plants that were relocated from the town nurseries.   The garden took hold and provided needed color and beauty in the South St area.  In the fall, Milt and Marianna Hegarty planted many spring bulbs to brighten the area in early 2012.
 

February, 2012

                Finalize March General Meeting plans   

                Festival –Are we participating?

                Maritime Maritime Festival (June 9-10) Committee Meets

                Pirates Ball Committee (July 2012) Meets

                General Membership Committee meets – Place for Annual Meeting is selected and confirmed

                Budget generation Committee meets

                Bylaw review committee meets          

                Discount Card Project to begin

March, 2012

                General Membership Meeting – Monday, March 5th – Meet the Councilors

                Nominating Committee meets

                Garden Committee Organization for next growing season

                Dues notification sent out

                Fathers Day Car Show?

                Fourth of July Parade Committee meets

                                Bike Parade      –       Support of  town (flags, banners, etc)

                                Fourth of July Float?   GHCA Unit?

                Sign up for Participating sponsors for Discount Card begins

April, 2012

                Nominating Committee reports to Board

                Bylaw Review Committee reports to the Board

                Approval of budget for next Fiscal Year

                Filing of all necessary federal and state forms

                August Picnic committee meets

                Second dues notice sent

                Discount cards ordered

May, 2012

                Annual Meeting – Election of Officers – Approval of Finances including Budget

                Approval of bylaw changes (if any)

                Discount cards sent out

June, 2012

                Review of the year – Plan any follow-up

                Fathers Day car show?

                Maritime Festival

July, 2012

                Decorate your Bike Contest

                Fourth of July Parade – Float??

                Pirates Ball

August, 2012

                Harbor Lighting Committee meets

                Annual General Membership meeting and Picnic

September, 2012

                Christmas Party Planning

October, 2012

November, 2012

                Finalize all Harbor Lighting assignments

December, 2012

                Review Committee assignments and add or delete as necessary

                Follow up Harbor Lighting

January, 2013

 

 

GHCA General Meeting for Bylaw Review – October 11 at 7 pm at Steamship Authority

Come join the Greater Hyannis Civic Association at our annual picnic at Veteran’s Beach.  The Party will start at 5pm.  Bring your own supper but drinks watermelon  and desserts will be provided.  There will be games for kids.  It’s a great time to get caught up on each other’s summer, the progress of the Voices of the Village and enjoy a great summer evening at one of Hyannis’s great beaches.  You do not need to be a member of the civic association to attend.  All persons interested in Hyannis are welcome.
Come join the Greater Hyannis Civic Association at our annual picnic at Veteran’s Beach.  The Party will start at 5pm.  Bring your own supper but drinks watermelon  and desserts will be provided.  There will be games for kids.  It’s a great time to get caught up on each other’s summer, the progress of the Voices of the Village and enjoy a great summer evening at one of Hyannis’s great beaches.  You do not need to be a member of the civic association to attend.  All persons interested in Hyannis are welcome.

Photos by The Barnstable Enterprise


Come join the Greater Hyannis Civic Association at our annual picnic at Veteran’s Beach.  The Party will start at 5pm.  Bring your own supper but drinks watermelon  and desserts will be provided.  There will be games for kids.  It’s a great time to get caught up on each other’s summer, the progress of the Voices of the Village and enjoy a great summer evening at one of Hyannis’s great beaches.  You do not need to be a member of the civic association to attend.  All persons interested in Hyannis are welcome.

Photos by The Barnstable Enterprise


On Tuesday October 25th,
the Voices of the Village Follow-up will present the results of their work efforts over the past five months.
The meeting will be held at 7 pm at Hyannis West on West Main St.  These task forces took your concerns and issues from the April meeting and have created programs to address your issues.  Come support their efforts and learn of the progress they have made on these issues.   Volunteers can make a difference.  It is essential that we again show the support that started the Voices of the Village program last April.

       Greater Hyannis Civic Association  – Oct 2011 General Members Meeting notice  –  Check us out at www.GreaterHyannis.com

 

 

To All GHCA Members,

Our next General Meeting is going to be held during our regularly scheduled Board of Directors meeting, on Tuesday, October 11th at 7PM, at the Steam Ship Authority meeting room on School St in Hyannis. We invite all GHCA members to attend. On our agenda are some revisions to our by-laws that were approved in May. These proposed changes are required to support our tax exempt status. , A copy of the by-laws with the changes highlighted is accompanying this letter for your review. We will require a vote of the members to adopt these new by-laws. If you are not able to attend, you can send your proxy (see member proxy statement below).

Some other upcoming GHCA events:

  • ·          Candidates Night – Tues. Oct 18th – at the Barnstable Charter School (formerly Hyannis East), on Bearses Way, at 7PM.
    • o   A question and answer forum with the candidates who will be on the ballots in Hyannis for the upcoming town elections.
  • ·         Voices Of the Village – Hyannis Village Task Forces follow-up meeting Tues. Oct 25th :
    • o   All of the VOV Task Forces will present updates on their activities since April, and an open discussion of where we go from here.
  • ·         GHCA – Harbor Lighting – Dec. 3rd.

Sincerely,

William Cronin

President, Greater Hyannis Civic Association

Enclosure: copy of GHCA by-laws with proposed changes

 

Member Proxy Ballot: Please select your vote and return by 10/10/11

Name:____________________________

 

Address: __________________________

Phone Number::_____________________

Email Address:______________________

__________I vote Yes, to Accept the revisions to the by -laws as amended

__________ I vote No, Not to Accept the revisions to the by -laws as amended

 If No: Please state why in the space below:

____________________________________________________________________

                Please mail to Greater Hyannis Civic Association

PO Box 783

W. Hyannisport MA 02672

Email us at: GreatHyannis@aol.com

Or visit us on our web: www.hyanniscivic.com

            REVISED – For Review on 10/11/11 

 By-Laws of Greater Hyannis Civic Association

                                                                                                                          Article I

Name and Mailing Address

 

            Sec. 1.  The name of this association shall be the Greater Hyannis Civic

Association, hereinafter “Association”.

 

            Sec. 2.  The mailing address of the Association shall be P.O. Box 783, West Hyannisport, MA 02672.  The Association may, from time to time, change its mailing address and shall inform, in writing, all of the Members of the Association of the new mailing address. 

 

Article II

Purpose

 

Sec. 1.  The purpose of this Association shall be to provide an active voice for residents of the communities of Hyannis, Hyannis Port, and West Hyannisport to our elected representatives, the business community, and other civic groups or interested parties.  The Association will be a collective forum to discuss and develop consensus on issues affecting the quality of life in our communities.  In addition, the Association shall participate in such community events as it deems beneficial to the residents of our communities.

 

            Sec. 2.  The Greater Hyannis Civic Association shall operate exclusively for charitable, educational, or recreational purposes, as said terms have been and shall be defined in and pursuant to Sections 170(c) and 501(c)(4) of the Internal Revenue Code, and within the provisions of Chapter 180 of the General Laws of the State of Massachusetts.

 

Article III

Membership and Dues

 

            Sec. 1.  Any person residing in one of our communities and who has an interest in joining the Greater Hyannis Civic Association may become a Member upon payment of dues.  A non-resident of our communities may become a member upon payment of dues and shall enjoy all the rights and privileges of membership, except that such a Member may not vote on any matter requiring a vote of the membership.

 

            Sec. 2.  Membership dues shall be established on an annual basis by the Board of Directors.  Membership is applicable for the year starting on June 1st and ending on May 31st.  Dues may be raised, waived or pro-rated at the discretion of the Board of Directors.    

 

Article IV

Officers

 

            Sec. 1.  Officers.  The officers of the Association shall consist of a President, a Vice-President, a Secretary, and a Treasurer.

 

Article V

Powers and Duties of Officers

 

Sec. 1.  President.  The President shall have the powers and duties usual to his or her office subject to any provisions elsewhere in these By-laws concerning his or her powers and duties, and shall have such other duties as the Directors may from time to time delegate to him or her.  The President shall preside at all meetings of the Association and of the Board of Directors.  The President shall be an ex officio member of all committees except the Nomination Committee.  The President, with approval of the Board of Directors may appoint ad hoc and/or standing committees as may be deemed necessary by the Board.

 

Sec. 2.  Vice-President.  The Vice-President shall act at the request of or in the absence of a President and at such times shall exercise the powers and discharge the duties of the President, and shall have other powers and duties as the President or Board of Directors may prescribe.

 

Sec. 3.  Secretary.  The Secretary shall keep a record of and publish the proceedings of the Association and of the Board of Directors, and of any committee that may be appointed by said Board; shall attend to the correspondence of the Association, and of the Board of Directors, and shall perform such other duties as the Board of Directors shall designate.

 

Sec. 4.  Treasurer.  The Treasurer shall have the powers and duties usual to his or her office, subject to such conditions and restrictions as may be made by the Directors and to any provision contained elsewhere in these By-laws concerning his or her powers and duties.  He or she shall keep accurate account books, including but not limited to a monthly report of revenue and expenses, which shall always be open to inspection by the Directors at his or her office during business hours, and shall render to them at the annual meetings of theBoard of Directors, or whenever the Board of Directors may require, from time to time, a brief written statement or accounting of the financial condition of the corporation.  The Treasurer is authorized to pay any obligation of $200.00 or less, without approval of the Board of Directors and should keep accurate records and receipts of such payments.  Payment of amounts in excess of $200.00 must be approved by a vote of the Board of Directors.

 

Sec. 5.  Parliamentarian.  The Parliamentarian shall be knowledgeable in the formal rules and procedures of deliberative assemblies.

 

Sec. 6.  Term of Office for Officers.  Officers shall be elected each year for a period of one (1) year or until a successor is appointed, except that an officer’s term shall be considered ended when said officer shall die, resign, or be removed.

 

Article VI

Board of Directors

 

Sec. 1.  Board of Directors.  The Board of Directors shall be comprised of officers and Members of the Association.  There shall be a minimum of eleven (11) and a maximum of twenty-one (21) directors on the Board of Directors. The President of the Association shall also serve as Chairman of the Board of Directors.

 

Sec. 2.  Quorum.  The presence of a majority of the members of the Board of Directors shall constitute a quorum.  If less than a quorum is present any meeting may be adjourned, without notice, to a subsequent date or until a quorum is available.

 

Sec. 3.  Meetings of Board of Directors.  The Board shall meet monthly, at a time agreed upon by the members, though it may waive meetings during July and August.  The Board shall hold special meetings at the call of the Chairman, or at the call of any three of its members, who shall notify, in adequate time and in writing, all Board members of the subject, time and place of the special meeting.  The Board shall maintain appropriate records of its proceedings. The records of the meetings of the Board of Directors shall be open to inspection to any Member of the Association in good standing. The date, time and place of regular meetings of the Board shall be published.

 

Sec. 4.  Board of Director Meeting Participation and Voting.  Any member of the Association in good standing may attend meetings of the Board and be heard on matters of business, but only members of the Board shall vote on its decisions.

 

Sec. 5.  Scope of Authority of Board of Directors.  The Board shall represent the Association in all matters affecting its interests and shall have general supervision and full power to control the affairs of the Association during intervals between meetings. Acts performed by the Board in its general supervision and control of the affairs of the Association shall be binding and shall have the same force and effect as the acts of the Association, unless reversed by a majority vote of the members present at a regular meeting of the Association, or at a special meeting of the Association called to review the actions of the Board of Directors.

 

Sec. 6.  Vacancies in the Board of Directors.  The Board may fill vacancies in any officer positions until a regular election is held.

 

Sec. 7.  Resignation Due to Absence.   Any officer or director who has three consecutive and unexcused absences from Board of Directors meetings without giving prior notice to the Chairman may be asked to resign from the Board.

 

Sec. 8.  Terms of Office for Directors:  Directors shall be elected for a period of one (1) year or until a successor is appointed, except that an officer’s term shall be considered ended if said officer shall die, resign or be removed.

 

Article VII

Powers and Duties of Board of Directors

 

            Sec. 1.  The Board of Directors shall have the control and management of the business and property of the Association and also shall have and exercise all powers conferred upon them by these By-laws.  Without in any manner limiting the general powers otherwise set forth in the general laws or any powers conferred in these By-laws, but subject to any specific limitations elsewhere contained in these By-laws, it is expressly declared that the Board of Directors shall have the following powers:

 

(a)    To purchase, lease, or otherwise acquire for the Association any or all rights, privileges, franchises, or property, whether real or personal, business, goodwill, fixtures, patents and interests hereunder, whenever they, in their judgment, deem it beneficial for the purposes of the Association and which the Association is authorized to acquire, and to pay for the same either wholly or partly in money or in stocks, bonds, debentures, or other securities of the Association, or on such terms and conditions and for such considerations they may think fit.

 

(b)   To borrow or raise money when they deem it necessary, and to issue any and all notes or any obligations convenient for the business of the Association and to secure the same by pledge or deed of trust on such parts of the property of the Association as may be necessary and to draw, make, accept, endorse, discount, execute and issue contracts, promissory notes, bill of exchange, warrants and negotiable and transferable instruments

 

(c)    From time to time to provide for the management of the affairs of the

Association in such manner as they may think fit and in particular, from time to time, to delegate such power and authority as the laws of the Commonwealth of Massachusetts will permit to any committee, officer, or agent.

 

(d)   At their discretion, to appoint and remove managers, subordinate

assistants, committees, clerks, agents, servants, employees, both permanent or temporary, fill vacancies in their positions and determine their duties and from time to time change their salaries, if any, or the compensation of all officers and also fees of the Directors, if any, and require security consistent with the other provisions of these By-laws.  The Board, in its discretion, may vest any officer or committee of the Association with any and all of the powers in this section contained.

 

Sec. 2.  At all meetings of the Board of Directors, each director present shall have

one vote.

 

Sec. 3.  Any director may resign at any time by giving written notice to the Board

of  Directors, the President, or the Secretary of the Association.  Unless otherwise specified in such written notice, such resignation shall take effect upon receipt thereof by the Board of Directors or such officer, and the acceptance of such resignation shall not be necessary to make it effective.

 

Sec. 4.  Any vacancy in the Board of Directors occurring by reason of an increase

in the number of directors, or by reason of the death, resignation, disqualification, removal or inability to act of any director, or otherwise, shall be filled for the unexpired portion of the term by majority vote of the remaining directors, though less than a quorum, at any regular meeting or special meeting of the Board of Directors called for that purpose.

 

Article VIII

Meetings of the Association

 

Sec. 1.  Regular meetings of the Association shall be held at such times as the Directors may designate.  The May meeting shall be the annual meeting of the Association.

 

Sec. 2.  No less than seven (7) days prior to a regular meeting, the Secretary shall send notices of the meeting to all Association members, either by regular mail or electronically.

 

Sec. 3.  Special meetings of the Association may be called by the President or by the Board.  In addition, on written request of ten (10) members of the Association in good standing, the President shall be required to call a special meeting of the Association, and to notify all members by appropriate means of communication of the date, place and time of the meeting.  Notice of any special meeting shall state the matters to be considered and no other business may be transacted.

 

Sec. 4.  At any regular or special meeting of the Association, twenty (20) individuals who are qualified to vote shall constitute a quorum of the transaction of business.  Written proxies shall be recognized with respect to any or all agenda items of the meeting, except to determine the presence of a quorum.

 

Sec. 5.  Meetings of the Association shall be governed by Roberts Rules of Order, except where contrary rules are authorized herein.

 

Article IX

Standing Committees

 

Sec. 1.  Membership Committee:  The Membership Committee shall invite newcomers to membership, earnestly seeking to achieve a membership embracing all residents, property owners and businesses of Hyannis, Hyannis Port and West Hyannisport.

 

Sec. 2.  Public Issues Committee:  The Public Issues Committee shall be charged with the responsibility of formulating issues of concern to the  residential and business communities of Hyannis, Hyannis Port and West Hyannisport in order to focus the attention and action of the Greater Hyannis Civic Association.

 

Sec. 3.  Fund Raising and Events Committee:  The Fund Raising and Events Committee shall be charged with promulgating and implementing fund raising ideas and project and events.

 

Article X

Elections

 

Sec. 1.  The election of officers and directors shall be held at the Annual Meeting.  All officers shall be elected for a term of one Association year, and shall assume their duties immediately following their election.  They shall continue to hold their respective offices until their successors are duly elected and installed.  The annual meeting shall be in May of each calendar year.

 

Sec. 2.  The President shall appoint an ad hoc Nomination Committee no later than March first of each year.  The committee shall consist of 3 to 5 Members. The Chairman shall also be appointed by the President.  This committee shall furnish to the President, by April 1st, the name of at least one candidate for each office and one candidate for each vacant directorship.  The Nomination Committee must obtain the consent of any person whose name is place in nomination.

 

Sec. 3.  Nominations for all officers and vacant directorships may also be made from the floor of the Annual Meeting.  Any such nominations from the floor may only be made with the consent of the person so named.

 

Sec. 4.  No less than fifteen (15) days in advance of the Annual Meeting, the Secretary shall furnish all members a written notice of the impending election and slate of nominees.

 

Sec. 5.  Election shall be by ballot, and absentee ballots shall be permitted.  A plurality of the votes cast shall constitute an election.  In the event of a tie, the winner shall be determined by the toss of a coin.

 

 

Article XI

Fiscal Year

 

            Sec. 1.  The fiscal year of the Association shall be June 1st to May 31st.

 

Article XII

Indemnity

 

Sec. 1.  Any person made a party to any action, suit, proceeding, by reason of the fact that he, his testator or intestate representative is or was a director, officer or employee of the Association, or of any entity  in which he served at the request of the Association, shall be indemnified by the Association against the reasonable expenses, including attorney’’ fees, actually and necessarily incurred by him in connection with the defense of such action, suit or proceedings, or in connection with any appeal therein, except in relation to matters as to which it shall be adjudged in such action, suit or proceeding, or in connection within any appeal therein that such officer, director or employee is liable for negligence or misconduct in the performance of his duties.

 

Sec. 2.  The foregoing right of indemnification shall not be deemed exclusive of any other rights to which any officer or director or employee may be entitled apart from the provisions of this section.

 

Sec. 3.  The amount of indemnity to which any officer or any director may be entitled shall be fixed by the Board of Directors, except that in the case where there is no disinterested majority of the Board of Directors available, the amount shall be fixed by arbitration pursuant to the then existing rules of the American Arbitration Association.

 

Article XII

                                       Dissolution of Corporation and Inurement

 

            Sec. 1.  Upon dissolution, all of the remaining assets and property of the corporation, after payment of necessary expenses thereof, shall be distributed to another corporation exempt under said section of the code, to be applied by such other corporation for those purposes of that corporation that are most similar to the purposes of this corporation.  The choice of the tax-exempt corporation to receive the assets and property shall be made according to the following priority: a Town of Barnstable tax-exempt corporation having a purpose similar to the Greater Hyannis Civic Association; if none, to any Town of Barnstable tax-exempt corporation. With respect to the distribution of assets, no member, director or officer of this corporation shall profit thereby.

 

Sec. 2.  No part of its net earnings shall inure to the benefit of any member, director or any officer of the corporation or any private person. No officer, director or member of the corporation or any private individual shall be entitled to share in the distribution of any of the corporate assets upon the dissolution of the corporation. 

 

 

Article XIII

 Amendment of By-Laws

 

Sec. 1.  The By-laws may be amended, altered, or repealed by a majority vote of the members in good standing present in person or by written proxy, at any regular or special meeting at which there is a quorum present, provided that notice of the proposed amendment shall have been mailed or delivered to the members not less than ten (10) days prior to the meeting at which action on the proposed amendment is contemplated.  Notices concerning an amendment shall briefly state the purpose of the amendment, shall cite the articles to be amended, and shall recite the proposed amendment.

 

The undersigned officers certify that they have adopted the foregoing By-Laws,

as approved by the Membership of the Association at its Annual Meeting held on

24th day of May, 2011 in Hyannis, and as further amended at a Regular Meeting of the Membership of the Association held on the 11th day of October, 2011 in Hyannis.

 

 

______________________                            ______________________

President                                                         Vice President

 

________________                _________________             __________________

Secretary                                 Treasurer                                Parliamentarian

 

 

 

 

 

 

Police Task Force – Update

Voices of the Village – Police, Drugs, and Crime Task Force written by Eric Schwaab

 

I had a pleasant off-Cape encounter the other day. I stopped into a barbershop in Bedford, MA, for a hair cut. I looked a little wind swept and needed to clean up for a business appointment. While chatting with the barber I mentioned that I live in Hyannis. The barber responded enthusiastically that several of his customers had visited Hyannis this summer and they had a lot of fun. He heard that our downtown was “looking pretty good.” The barber was planning a trip for his family and wanted to know if I could recommend a reasonably priced hotel for a weekend stay.  I recommended several and mentioned a few restaurants that he might enjoy.  The barber didn’t ask me if it was safe to visit downtown. He didn’t ask about the drugs, crime or violence which plagued much of our village this winter. And, as I paid for my haircut, I thought to myself, someone must to be doing something right. It wasn’t all that long ago that the only news you heard about Hyannis was highly negative and splashed across the front pages of the off-Cape newspapers.

 

I’ve learned quite a bit about our fair village since I volunteered to chair the Voices of the Village Task Force on Police, Drugs, and Crime. At our first several meetings we spoke at length and in earnest about the need for more laws and stronger ordinances to improve public safety. Chief MacDonald patiently explained that he had all the laws and ordinances he needed. What he wanted was for us to take personal responsibility for the well being of our neighborhoods. He needed folks to cut their lawns, paint their houses and check in on their neighbors The Chief doesn’t want online complaint forms or fancy telephone trees [Press *8 to speak with a live person]. The Chief wants us to talk to each other, watch out for each other and figure out how to get along. If you encounter a problem that you can’t resolve, Chief MacDonald wants you to call him personally. 

Isn’t that what we’re supposed to do in a village?  

The Police, Drugs, and Crime Task Force needs volunteers to help us on several important new initiatives. If you would like to help with the new Barnstable Police website (barnstablepolice.com), please contact us. If you have experience with drug treatment programs as a parent, recovering addict or social service professional we’d appreciate your participation in evaluating programs that are suitable for Hyannis. And, if you are frustrated with our “friendly, neighborhood affordable housing providers” and want them to take more responsibility for the tenants they bring to our village, please join our group. We need your voice. 

We meet every other Monday at 6 pm at the police station. Email Eric Schwaab at eschwaab@gmail.com for dates. We’ll publish a new schedule in early September.

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For further information, please contact the Voices of the Village Coordinating Committee at GreatHyannis@aol.com